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The USMM & LAW Measurement Checklist.

A forty-four page technical checklist for SAM leads, licence administrators, and audit-defence counsel. The reconstruction sequence that cuts the apparent licence position by an average of forty-one per cent before any negotiation begins.

Research Paper 44 pages Published March 2026 Format: PDF Access: Gated
What You'll Learn

Six learning outcomes, drawn from 500+ measurement engagements.

  1. The forty-eight checks SAP runs against your USMM output. Reverse-engineered from observed audit behaviour across ECC, S/4HANA, and BW landscapes — every check you should run on yourself first.
  2. How to extract transaction usage from ST03N for audit defence. The four data sets to pull, the twenty-four month window to model, and the classification logic that turns raw statistics into a defensible position.
  3. The Named User type decision matrix. Professional, Limited Professional, Employee, Employee Self-Service, Developer, and the eight other classifications — what each actually entitles, and where the contractual ambiguity favours the customer.
  4. Engine measurement reconstruction for HANA, BW, and SCM. Why SAP's standard engine-measurement scripts produce inflated outputs, and how to reconstruct the contractually defensible position from system tables.
  5. The dormant-user retirement protocol. The four-step process to identify, validate, and deactivate dormant users before USMM is run — and the documentation that protects the position in the audit conversation.
  6. How to submit measurement output without conceding the position. The written framing, the supporting documentation, and the procedural notes that preserve every defensive lever for the negotiation phase.
Table of Contents

Seven chapters. Forty-four pages.

Chapter IWhat USMM and LAW actually measurepg. 5
Chapter IIThe forty-eight-point pre-submission checklistpg. 11
Chapter IIIReconstructing Named User classifications from ST03Npg. 18
Chapter IVEngine measurement: HANA, BW, SCM, IS-Upg. 24
Chapter VThe dormant-user retirement protocolpg. 30
Chapter VILAW consolidation across multi-system landscapespg. 35
Chapter VIISubmission framing and procedural protectionpg. 40
Who It's For

Four audiences. One technical reference.

SAM Leads

The software asset manager who owns the SAP licence position day-to-day and runs USMM and LAW on the audit cycle. The checklist is the operational playbook.

Licence Administrators

The technical operator who executes USMM, reconciles classifications, and prepares the LAW consolidation. The reconstruction protocols are the technical core.

SAP Basis Teams

The Basis administrator pulling source data from ST03N, the user master, and the engine tables. The data-extraction sequences are documented step-by-step.

Audit Counsel

In-house and external counsel managing the audit response. The measurement-integrity findings are the foundation for every defensive position that follows.

We ran the checklist on a twelve thousand user estate before SAP's measurement window opened. Forty-three per cent of the classifications shifted down. The opening claim we would have faced was reduced before SAP ever saw a number.

Head of Software Asset ManagementEuropean Industrial Conglomerate · Q4 2025
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