SAP License Audits Contact Us
Home/White Papers/SAP License Compliance Program

A Compliance Program, from first principles.

A thirty-nine-page blueprint for standing up an SAP license compliance program. The charter, the operating model, the RACI, the technology selection, and the metrics that turn a department into a discipline.

Research Paper 39 pages Published May 2026 Format: PDF Access: Gated
What You'll Learn

Six structural outcomes for new programs.

  1. How to draft the compliance-program charter that the CFO will sign. The four mandates, the scope boundaries, the budget envelope, and the executive-sponsorship structure that survives the first reorganisation.
  2. The operating model: where compliance lives in the organisation. Three structural patterns — embedded in IT, embedded in finance, and standalone — with the trade-offs we have observed across one hundred and twenty implementations.
  3. The RACI for a 17-process compliance function. Who is responsible for each measurement, classification, reconciliation, reporting, and audit-response activity, and how decision rights are arbitrated when two functions disagree.
  4. Technology selection: build, buy, or hybrid. The SAM-tooling market, the SAP-native instruments, and the four-criterion vendor scorecard most procurement teams skip.
  5. The annual cadence: from USMM to renewal in twelve months. The month-by-month operating calendar that aligns measurement, cleanup, optimisation, and contract milestones.
  6. The reporting stack that earns the program continued funding. The five-page executive review, the leading-indicator dashboard, and the year-end value-realisation report.
Table of Contents

Seven chapters. Thirty-nine pages.

Chapter IThe program charter and the executive mandatepg. 3
Chapter IIThree operating-model patternspg. 8
Chapter IIIThe RACI for seventeen compliance processespg. 14
Chapter IVTechnology selection — build, buy, or hybridpg. 20
Chapter VThe annual operating calendarpg. 26
Chapter VIThe reporting stack and the value-realisation reportpg. 31
Chapter VIITwo case files — programs at twelve and twenty-four monthspg. 36
Who It's For

Four audiences. One reference.

Chief Financial Officers

CFOs sponsoring the program. The charter, governance, and reporting chapters give the executive arc; the value-realisation framework anchors the budget defence.

Chief Information Officers

CIOs hosting the program inside IT. The operating-model chapter sets the technical reporting line and the technology-selection chapter sets the platform decisions.

SVP Procurement

Category leadership integrating compliance into the SAP commercial relationship. The annual-calendar chapter aligns measurement with negotiation milestones.

Heads of SAM

SAM directors standing the function up. The full document is an operating blueprint, the RACI is the staffing template, and the calendar is the year-one plan.

We had no formal compliance program for our SAP estate. The first twelve months delivered four million in optimisation savings and the second renewal cycle closed twenty-seven per cent below the prior baseline. The discipline paid for itself in quarter one.

VP IT Procurement, North American Healthcare GroupProgram launched Q2 2024 · reported Q1 2026
— Subscribe

SAP Audit Alerts · The weekly briefing

Every Wednesday. Field reports from active matters, decoded SAP communications, and what to look for in the next audit cycle. Work email only.